Terms and Conditions

Terms and Conditions between PromtusMED and any entity completing a booking request upon joining any of our events.

The following terms & conditions are applicable to all our events and therein submission, registration and participation for an event. Acknowledging the terms & conditions signifies the acceptance of all the terms and conditions mentioned below.

• The event or conference is organized and managed by promptusmed, a company.
• References to “us” means PromptusMED and references to “we” “us” and “our” shall be construed accordingly. Reference to “you” means the entity completing a booking request or participants and references to “your” shall be construed accordingly.
• You acknowledge and accept that we have the right to publicly announce our business relationship with you which shall include but not be limited to announcements on social media. Such announcements shall not be disparaging or otherwise adverse to your business.
• All applications to register for the conference/event, and all orders to purchase the exhibitor package, are made subject to these terms & conditions ( which shall apply to the exclusion of any terms imposed by you )
• We solely have the rights to make any necessary changes regarding the venue, timings, speakers and programme schedule of any events due to unavoidable circumstances which are not in our control. Due to the postponement or the dates being changed, we are not liable for any expenditure, damage or loss incurred by you. 
• The postponement/cancellation/ any changes in the event will be updated on the website from time to time and will be notified.
• We are committed to provide a safe, sociable, productive and welcoming environment where everyone can participate without any discrimination, harassment or violence of any kind. You are required to treat everyone equally with respect and consideration. Disapproval of any of the requests mentioned above will lead to serious action and your removal from the appropriate premises, if necessary. Registration for any of the event will be considered as an agreement to follow this code of conduct.
• You can report any behavior inconsistent with the above principles to onsite venue staff. The local staff will make all necessary arrangements to ensure your safety for the duration of the event.
• We prohibit discrimination and harassment of anyone including attendee, speaker, volunteer, exhibitor, staff member, service provider, organizer or meeting guest and will not be tolerated and accepted. Unacceptable behavior includes (but is not limited to) unwanted verbal attention, unwanted touching, intimidation, stalking, shaming, or bullying.
• Discrimination on the basis of gender or gender identity, sexual orientation, age, disability, physical appearance, race, religion, national origin or ethnicity are also treated as an act of misconduct.
• If you require images related to the event, we will provide the same on request sent to us within 30 days after the date of the event.
• We impose certain restrictions on the use of any images, audio, video, recording of our events for any purposes which include social media marketing, advertising, promotional purposes etc.
• By attending the event you acknowledge and agree to the filming and photography policies laid down by us. The policies framed are as follows:
• We may use the photographs, videos and audio recordings in any event related activities, promotions, advertisement and social media in both electronic and print format for event purpose only.
• Due to the excessive use of smart phones in today’s world, we disclaim all liability for the capture of your image/ video in any multimedia format by other participants in the event.
• Anyone who do not agree to the policies framed and not wish to be filmed or captured in any event can write to us through mail prior to registration to the event.
• The information supplied by you after the registration will be kept as a record and we are committed to data privacy and will protect your personal information, wherever necessary.
• By submitting the email address at the time of registration it is assumed that you agree to be in our mailing list and have no objection if regular updates are sent at the time of every events held by us.
• We may also share the personal information provided by you to our third party service providers engaged in the conference held and to our co – sponsors for event purpose only.
• Except to the disclosure of the information to the above concerned parties, we will not disclose your personal information to any other third party without your consent.
• If you do not wish to get contacted in the future for information of our events write to us via email to unsubscribe our mailing list service.
• The visa process is different for different countries so you will have to bear with the compliances applicable to you. To obtain a visa support letter from us, send us a request via e-mail providing a valid e-mail to where such letter should be sent.
• It is the sole responsibility of the participants to take care of their visa requirements. Attendees who require an entry visa must allow sufficient time for the application procedure. We also advice attendees to contacting the nearest embassy or consulate to determine the appropriate timing of their visa applications. 
• If you fail to procure visa after registration and therein fail to attend the event, we are not responsible for the situation and do not offer refund in such circumstances.
• Visa support letters can only be issued for the person registered and paid to attend the conference and who has completed the necessary visa request process. Unfortunately we cannot issue visa support letters for guests.
• Registration process is restricted to participants who are of age 18 or above and assumed aware that we are not responsible for any loss, damage, expenses, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind you may hereafter suffer or sustain before, after or during the event. Thus, we recommend all participants to have a valid travel insurance.
• The contact details and personal information of speakers agreed to be a part of our conference may be shared with event attendees. We may also post the information containing name, affiliation, title etc. with a photograph on our various conference websites for visitor’s knowledge attending a particular conference.
• Participants are also informed that the views and comments expressed by the speakers in the conference are their own and to their expertise. Hence we do not accept any liability for the advices or views expressed by any speaker at the conference.
• The creation of frames around all the web pages which alters and affects the visual presentation of any of our websites or events is not allowed.
• These terms and conditions are governed by the brazilian law. We reserve the right to change, revise, add or remove any of the above terms and conditions without any prior notice. If any one or more terms & conditions are revised or removed, it is considered that the rest of conditions are valid and applicable to all the participants of the events including speakers, sponsors and exhibitors.